Property, sectional title and cluster management · Harare and Bulawayo
Rent, levies and arrears in one place, in USD and ZiG.
Apportia replaces the levy spreadsheet and the rent book with one ledger built for managing agents. Each unit’s share follows the scheme constitution, arrears are visible every morning, and a clearance certificate is ready when a unit sells.
USD and ZiG side by side
Works when the connection drops
Committee reports in one click
Exports to Pastel
The records live in Pastel, three spreadsheets and a WhatsApp group.
Levies are raised in one file, rent in another, and payments arrive in two currencies. When a conveyancer asks for a clearance or a landlord abroad asks for a statement, someone spends an afternoon pulling it together.
For schemes run on a constitution, not a statute
Shares set by your constitution
Undivided shares from the notarial deed load once. Special levies and exclusions follow the rules the owners adopted.
Arrears before they become disputes
Each owner’s balance, history and statement in one view, with reminders the committee approves before they go out.
Clearance certificates in minutes
Produced from the live ledger when a conveyancer asks.
Repairs planned, not just reported
Pumps, boreholes, roofs and security systems listed with their condition, so the committee can build a reserve before the next failure.
Rental management with the paperwork kept straight
A rent roll per landlord
Every lease, amount and due date in one list, in USD or ZiG.
Trust money kept apart
Rent held for landlords sits in its own ledger, separate from agency income, as the Estate Agents Act expects.
Two currencies, one set of books
The rate is recorded on each receipt so the year-end reconciles.
Repairs as work orders
Requests logged, assigned to a contractor and charged to the landlord with the invoice attached.
Statements landlords open on a phone
Monthly PDF by email or WhatsApp, including for owners in the diaspora.
Bring one scheme. Leave with a clean ledger.
Send us one levy schedule and one landlord’s rent records. On the call we load them, show the arrears position and produce a sample clearance certificate and landlord statement.
Book the setup callWorks Alongside
Your bank, Sage Pastel and the conveyancers who request clearances. No change to how owners and tenants pay.
Data and Trust
Built to Zimbabwe’s Cyber and Data Protection Act, with role-based access, multi-factor sign-in and an append-only ledger. Client money stays in your trust account.
Frequently asked questions
Ten schemes or a hundred? Bring one levy schedule and we’ll set it up with you on the call.
Book a WalkthroughBook a demo or ask a question
Tell us about your portfolio and we will show you how Apportia handles your specific requirements.