Property and owners association management · Dubai and Abu Dhabi
Every dirham accounted for, before Mollak sees it.
Apportia runs your tenancies and your owners associations from one ledger. Budgets, reserve funds, owner shares and rent all sit together, and each figure points back to the invoice and the unit it came from.
AED ledgers with 5% VAT
Owner shares from the registered title
Reserve fund tracked against the study
UAE data residency
Mollak shows the budget. Owners want to know how you got there.
Most OA teams still build the budget in a spreadsheet, retype it into Mollak, then spend the general assembly explaining it. The leasing team runs the same tower on a different system. When an owner challenges a charge, the evidence is in four places.
Budgets the auditor and the owners can both follow
Built under the headings RERA expects
Each cost line sits under its service charge index heading, beside last year’s actual and the contract behind it.
Overspend stopped at the door
A posting that would push a heading past its approved budget waits for sign-off instead of going through.
Reserves you can defend
A 30-year replacement forecast from the asset register, with the contribution needed each year and an adequacy ratio that moves as condition grades change.
Shares that match the title
Exclusions, caps and podium or retail splits written into a versioned schedule. If it does not total 100%, invoices are not issued.
Owner packs on request
Each owner’s charge, the cost behind it and the invoice behind the cost, in one PDF.
Leasing and lettings in the same building, on the same ledger
Tenancies from offer to renewal
Lease terms, Ejari details and renewal dates on every unit, with reminders before the notice window opens.
Post-dated cheques tracked
Each cheque logged to its due date and marked deposited, cleared or returned, with the tenant told the same day.
Maintenance that knows who pays
Tenant requests become work orders against the asset, and the cost lands with the landlord or the OA, whichever owns it.
Landlord statements monthly
Rent in, fees and costs out, service charge paid, per unit.
Send us this year’s budget. We’ll tell you where it stands.
Upload your current OA budget and reserve study. Within two working days you receive cost per square foot against comparable Dubai buildings, a reserve adequacy score and the lines most likely to draw owner questions.
Start the health checkWorks Alongside
Mollak budget and invoice files exported in the format your team uploads today, with direct integration through licensed OA manager partners on the roadmap. Ejari, your bank and your accounting package stay where they are.
Data and Trust
Hosted in the UAE, with role-based access, multi-factor sign-in and an append-only ledger. Built to the UAE Personal Data Protection Law. Client money never passes through Apportia; it stays in your regulated escrow and client accounts.
Frequently asked questions
Five towers or fifty, start with one. We’ll rebuild last year’s budget in Apportia while you watch.
Book a WalkthroughBook a demo or ask a question
Tell us about your portfolio and we will show you how Apportia handles your specific requirements.