For Property Managers
Apportia replaces the patchwork of spreadsheets, document stores, and generic property tools with a single, structured system of record built specifically for leasehold block management.
22
Automated validation checks
4
Markets supported
10 min
To onboard a new block
30 yr
Reserve fund lifecycle forecast
The problem
Year-end takes weeks of reconciliation across multiple spreadsheets
Automated reconciliation with continuous validation — year-end becomes a single-afternoon task
Leaseholders challenge demands because they can't see the workings
Full transparency packs generated automatically with every calculation shown
Apportionment errors go unnoticed until the FTT hearing
22 automated checks catch errors before demands go out — far fewer disputes reach owners
Client money handling relies on manual controls and trust
Separate ledger classes for trust, client, and office funds — designed around the RICS Code
Built for property managers
Versioned matrices with multiple bases, caps, and exclusions. Hard 100% invariant on every schedule.
Trust, client, and office funds in separate ledger classes. Ring-fenced by design, not by process.
Built for the 4th Edition. Designated client accounts, contractor competence records, and audit trails.
Matrices, lease coverage, insurance, asbestos register, compliance dates — checked continuously.
Every leaseholder gets a complete breakdown: cost, calculation methodology, and the figures behind the figures.
Append-only ledger. Corrections create contra entries. No edits, no deletions, no surprises.
Six roles with precise permissions. Property managers, accountants, directors, and leaseholders each see only what they should.
Ledger, asset register, and apportionment matrices export as CSV or Excel, formatted for your accounts package.
“We used to spend two weeks reconciling year-end figures across three spreadsheets. Apportia reduced that to a single afternoon — and the numbers balanced first time.”
Property Manager
Licensed OA Management Company
See Apportia with real data in a 30-minute personalised demo. No obligation.